Dear Samacheer Kalvi Students, here are the Functions of Management – Class 12 Text Book Solutions for your reference and study.
Click here for Commerce Text Book Solutions Lessons 1-28
I. Choose the Correct Answers
| 1. Which is the primary function of management? | |
| (a) Innovating | (b) Controlling |
| (c) Planning | (d) Decision-making |
| 2. Which of the following is not a main function? | |
| (a) Decision-making | (b) Planning |
| (c) Organising | (d) Staffing |
| 3. _________ is included in every managerial function. | |
| (a) Co-ordinating | (b) Controlling |
| (c) Staffing | (d) Organising |
| 4. Which of the following is verification function? | |
| (a) Planning | (b) Organising |
| (c) Staffing | (d) Controlling |
| 5. The goals are achieved with the help of ____ | |
| (a) Motivation | (b) Controlling |
| (c) Planning | (d) Staffing |
II. Very Short Answer Questions
1. Write a short note about Planning.
Answer: Think Before you Act‘ or ‘Look Before you Leap’ are some of the traditional proverbs which provide a basis or logic for planning. Planning is the primary function of management. Nothing can be performed without planning. Planning refers to deciding in advance. Planning is a constructive reviewing of future needs so that present actions can be adjusted in view of the established goal. Planning should take place before doing.
2. What is meant by Motivation?
Answer: goals are achieved with the help of motivation. Motivation includes increasing the speed of performance of a work and developing a willingness on the part of workers. This is done by a resourceful leader. The workers expect, favourable climate conditions to work, fair treatment, monetary or non-monetary incentive, effective communication and gentleman approach.
3. List the subsidiary functions of management.
Answer: Innovation, Representation, Decision-making, and Communication are the subsidiary functions of management.
4. What is the Traditional proverb used in planning?
Answer: Think Before you Act‘ or ‘Look Before you Leap’ are some of the traditional proverbs which provide a basis or logic for planning.
III. Short Answer Questions:
1. List out the main functions of management?
Answer: The main functions of management are Planning, Organising, Staffing, Directing, Motivating, Controlling and Co-ordination.
2. State the importance of staffing.
Answer: Staffing function comprises the activities of selection and placement of competent personnel. It refers to placement of right persons in the right jobs. Staffing includes selection of right persons, training to those needy persons, promotion of best persons, retirement of old persons, performance appraisal of all the personnel, and adequate remuneration of personnel. The success of any enterprise depends upon the successful performance of staffing function.
3. How the employees are informed about important matters in a company?
Answer: Employees are kept informed of all necessary matters by circulars, instructions manuals, newsletters, notice-boards, meeting, participative mechanism etc., in order to enable the employees to accomplish the organizational goals.
IV. Long Answer Questions:
1. Explain the various functions of management. (any 5)
Management Functions can be divided into Main Functions and Subsidiary Functions.
Main Functions: Planning, Organising, Staffing, Directing, Motivating, Controlling and Coordination.
Subsidiary functions: Innovation, Representation, Decision-making, and Communication.
NOTE: Students can study any of the 5 functions given below. You can also answer this question by taking a few Main functions and a few Subsidiary functions.
Planning
Planning is the primary function of management. Nothing can be performed without planning. (For eg., Writing a book starts with planning). It is a constructive reviewing of future needs so that present actions can be adjusted in view of the established goal. Planning should take place before doing.
Organising
Organising is the process of establishing harmonious relationship among the members of an organisation and the creation of network of relationship among them. This work is assigned to employees who are given authority to carry out the work assigned and made accountable for it.
Staffing
Staffing function comprises the activities of selection and placement of competent personnel. It refers to placement of right persons in the right jobs. Staffing includes selection of right persons, training to those needy persons, promotion of best persons, retirement of old persons, performance appraisal of all the personnel, and adequate remuneration of personnel. The success of any enterprise depends upon the successful performance of staffing function.
Directing
Directing denotes motivating, leading, guiding and communicating with subordinates on an ongoing basis in order to accomplish pre-set goals. Employees are kept informed of all necessary matters by circulars, instructions manuals, newsletters, notice-boards, meeting, participative mechanism etc., in order to enable the employees to accomplish the organizational goals.
Motivating
Goals are achieved with the help of motivation. Motivation includes increasing the speed of performance of a work and developing a willingness on the part of workers. This is done by a resourceful leader. The workers expect, favourable climate conditions to work, fair treatment, monetary or non-monetary incentive, effective communication and gentleman approach.
Controlling
Controlling is performed to evaluate the performance of employees and deciding increments and promotion decisions. The control function helps in identifying under performers and arranging remedial training for them. It facilitates synchronization of actual performance with predetermined standards.
Co-ordination
Co-ordination is the integration of the actions of all individuals, working in the enterprise in different capacities; so as to attain the common objectives. Co-ordination is included in every managerial function. The difficulty of co-ordination depends upon the size of organisation. The difficulty of co-ordination is increased with the increasing size of the organisation.
Innovation
Innovation refers to the preparation of personnel and organisation to face the changes made in the business world. Continuous changes are being made in the business. Innovation includes developing new material, new products, new techniques in production, new package, new design of a product and cost reduction.
Representation
A manager has to act as representative of a company. Manager has dealings with customers, suppliers, government officials, banks, financial institutions, trade unions and the like. It is the duty of every manager to have good relation with others.
Decision-making
Every employee of an organisation has to take a number of decisions every day. Decision-making helps in the smooth functioning of an organisation.
Communication
Communication is the transmission of human thoughts, views or opinions from one
person to another person. Workers are informed about what should be done, where it is to be done, how it is do be done and when it is to be done. Communication helps the regulation of job and co-ordinates the activities.
If you have any questions on this topic, please let us know in the comments section.
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